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U.S. Army Support Plan for the
Lewis and Clark Bicentennial Commemoration
(2003 – 2006)
“The Land – The People – The Mission”

1.  Purpose.  This support plan details the assistance that the Army can provide to federal and non-federal entities (NFE) during the Bicentennial Commemoration of the Lewis and Clark Expedition and also outlines the coordination process necessary to obtain that support.  Discussion includes support priorities, legal issues, types of support, scheduling requirements, funding, and how to request support.  Additional information on support to the Lewis and Clark Bicentennial unique to the Army National Guard (ARNG), Army Reserve (USAR), and the Army Corps of Engineers (ACOE) will be covered in separate annexes.

2. Reference and Authority.  The primary reference for this document is the U.S. Army Campaign Plan for the Lewis and Clark Bicentennial dated 29 October 2002. 

3.  Legal Considerations. 

a.  Overview.  Congress has directed the U.S. Army to provide for an effective defense of our nation.  As such, certain restrictions are placed on the use of U.S. Army personnel and equipment for purposes other than that intended by Congress.  When requesting U.S. Army support, Federal agencies and NFE should determine if military personnel and equipment will be employed in a manner that supports their wartime mission requirements, e.g. transportation units are employed for moving items; engineer units can operate power generation equipment or make improvements to event sites; medical units must provide first aid support, and signal units are capable of providing enhanced command and control (C2) functions.

b.  Congress prohibits the Army from using appropriated funds to procure equipment for non-military purposes if that equipment is also available through rental or contract purchase sources.  Examples of this would include procuring bleachers, tents, and portable sanitary facilities, etc.

c.  Soldiers cannot be used as menial labor, which includes tasks such as shuttle bus drivers, guides, ushers, or setting up bleachers and tents, etc. IAW Department of Defense Directive (DODD) 5410.18, paragraph 4.8 and Department of Defense Instruction (DODI) 5410.9, enclosure E8.2.

d.  The Army can only co-sponsor an event being organized by an NFE when it is permitted under the provisions of Joint Ethics Regulation (JER) 3 – 206.

e.  The Army cannot endorse an event being organized by an NFE unless the provisions of JERs 3 – 209 and 3 – 211 are met.

f.  The Army is governed by the provisions of JER 3 – 211 when providing logistical support to a NFE.

g.  The Army can provide support to other federal agencies, but that support must fall within the guidelines stipulated in the Economy Act, Title 31, U.S.C 1535. To prevent possible delays in processing a support request from another federal agency, a legal review by the originating office should be completed prior to forwarding a request to the Army.

4.  Available Resources. Support furnished by the U.S. Army includes aerial support, ceremonial support, logistics support, and educational and media support.  Participation by Active Component (AC) units, however, will often be limited because few AC installations are located near the communities participating in the Bicentennial Commemoration.  The National Guard (NG), and U.S. Army Reserve will be called upon to provide a significant percentage of the ceremonial and logistics support furnished by the Army to the Lewis and Clark Bicentennial Commemoration.  Certain types of ceremonial support and aerial support, however, are unique to the AC and habitually operate on a nationwide basis.  Event organizers should emphasize the professional and social ties between local communities and reserve units by opening a dialogue at the state and local level while simultaneously pursuing assistance from the Department of the Army, National Guard Bureau, or Chief of the Army Reserve, headquartered in Washington, DC.

a.  Aerial Support.  Army aviation assets such as helicopter flyovers, static aviation displays with Army equipment, and the Golden Knights Parachute Team are available for shows and other events.  A request for these assets must be received at least 60 days prior to the event.  Sponsors of events must complete a Department of Defense (DD) Form 2535 (Request for Military Aerial Support) that will be sent to the Office of the Chief of Public Affairs. See appendix 1 for an example of the DD Form 2535. 

(1).  Aerial display capabilities include

• Demonstrations by the U.S. Army Parachute Team (Golden Knights)
• Flyovers conducted in the civilian domain
• Aerial reviews, which are defined as more than four Army aircraft or a formation that includes aircraft from more than one Service.

(2).  The completed DD Form 2535 should be forwarded to the following address:

Office of the Chief of Public Affairs
ATTN: Aerial Support Officer
1500 Army Pentagon
Washington, DC  20310-1500

(3).  Active Component aviation units are listed in Figure 1.  The phone numbers are for the flight operations section of the respective installations.  Requests for National Guard or Army Reserve aviation support should be made in accordance with the instructions in their respective annexes. 

b.  Ceremonial Support.  This is primarily limited to the 1803 Lewis and Clark Color Guard and certain active U.S. Army bands.  The color guard consists of a specially formed color guard that will represent Jeffersonian-era soldiers at Lewis and Clark Bicentennial Commemorative Events.  Transportation and lodging for the color guard at National Signature Events will be provided by the U.S. Army Center of Military History’s Lewis and Clark Commemorative Office (LCCO). 

(1).  Funding.  CMH has allocated funds for the 1803 Lewis and Clark Color Guard sufficient for the color guard to participate in all Signature events as well as 1–2 events that do not fall into that category per year.  No funding has been allocated by CMH for active Army Bands.  Funding must be provided by the event organizer, requesting Federal Agency, or on a case-by-case basis by the pertinent Major Command (MACOM) or Office of the Chief of Public Affairs.

U.S. ARMY AVIATION RESOURCES
Fort Belvoir, VA	(703) 806-7603, (703) 806-7609	Fixed Wing (C-12, C-26)
Fort Benning, GA	(706) 545-6161	Blackhawk
Fort Bragg, NC	(910) 396-5401	Apache, Chinook, Blackhawk
Fort Campbell, KY	(270) 798-7146	Apache, Blackhawk, Chinook, Kiowa
Fort Carson, CO	(719) 526-2828	Apache, Blackhawk, Medevac
Fort Drum, NY	(315) 772-6790	Blackhawk, Kiowa
Fort Eustis, VA	(757) 878-3588	Huey
Fort Hood, TX	(817) 287-7545	Apache, Blackhawk, Cobra, Chinook, Kiowa, Fixed Wing (C-12, RC-12), Huey
Fort Irwin, CA	(760) 380-3078	Blackhawk, Huey, Medevac, Kiowa
Fort Lewis, WA	(206) 967-0601	Blackhawk, Huey, Chinook
Fort Riley, KS	(785) 856-6727	Huey
Fort Rucker, AL	(334) 255-2196	Cobra, Kiowa, Apache, Blackhawk, Chinook
Hunter Army Airfield, GA	(912) 352-5994	Blackhawk, Apache, Chinook, Fixed Wing (RC-12)
PARACHUTE TEAMS
Fort Bragg, NC: Golden Knights			(910) 396-6732
Green Beret Sport Parachute Team			(910) 396-5401
82nd Airborne Division Freefall Team			(910) 396-5401
Fort Campbell, KY: Screaming Eagles			(270) 798-3427
Fort Benning, GA: Silver Wings			(706) 545-1423

Figure 1

(2).  Guidelines for the participation of the 1803 Color Guard are listed below:

• The 1803 Army Color Guard will be primarily used at designated National Signature Events of the Lewis and Clark Bicentennial Commemoration.  Requests for other uses will be decided upon a case-by-case basis.  Exceptions to this latter restriction can be made whenever a federal agency or NFE agree to fund the Color Guard’s appearance.
• The use of the Color Guard will be in strict compliance with the Department of Defense Directive 5410.18 and Army Regulation 360-1 as they pertain to the use of military personnel in public events.
• The presentation of the National Colors by the 1803 Army Color Guard at an event must include the playing or singing of the National Anthem or recitation of the Pledge of Allegiance.
• The Color Guard cannot share the stage with other organizations, the exception to this being that those other organizations can share the stage with the Color Guard (which is how the event billing must read).
• Requests for the Color Guard must be made in writing at least six months prior to the event.  If a scheduling conflict occurs, priority will be as follows – a.) National Signature Event, b.) Other request by Federal Agency, c.) Other request by NFE. 

These requests must be in writing and should be sent to the following address:

U.S. Army Center of Military History
ATTN: Lewis and Clark Commemorative Office
102 4TH AVE BLDG 35
FORT MCNAIR DC 20319-5060

 

(3).  Active Army Bands.  Unless the Office of the Chief of Public Affairs or appropriate MACOM has agreed to support an event being sponsored by a federal agency or NFE, the requestor must pay all costs associated with the band’s appearance at a specific event.  Federal Agencies or NFE may request participation by an Army Active Component band by using a DD Form 2536 (Request for Armed Forces Participation in Public Events) [Non-Aviation] found in appendix 2. 

(4).  If an event organizer agrees to fund the participation by an Army band, certain considerations regarding projected costs and logistical support are listed below:

• The size of the group may depend on the requirements of the performance.  The U.S. Army Fife and Drum corps, for example, uses either a 12-person or 22-person group.
• Transportation costs can be estimated by contacting the appropriate carriers, e.g. airlines, bus company, etc.
• Lodging costs often can be negotiated and meals are sometimes contracted by the requestor or donated by a local restaurant.  For planning purposes, however, per diem rates from the Joint Travel Regulations are used to determine cost per individual for a specific area.  A flat rate is used for travel days (meals consumed in transit).
• Buses need to be of commercial coach design with an under-storage area.  Band equipment will normally not fit into a school bus or city bus.
• Personnel vans and a cargo style van for equipment can be used for “in and around” transportation requirements.
• Air travel normally requires a 737 or larger to facilitate oversize and overweight equipment.  There is almost always an additional cost associated with transporting band instruments. It can be as much as $2000.00 for a 12-person band.

(5).  There are only a few active Army Bands located within the Lewis and Clark Trail States, which may preclude their participation in commemorative events due to travel costs, etc.  Certain Army bands, such as the Fife and Drum Corps, frequently participate in nationwide events and are available for all Bicentennial Commemoration. The NG and Army Reserve military bands, which in many cases are located much closer to the site of commemorative events, can be utilized instead.  A list of NG and USAR military bands is included in their respective annexes. 

(6).  Active Army bands are listed below:

THE U.S. ARMY BAND PERSHING’S OWN 204 LEE AVE FT. MYER, VA 22211-1199
PHONE	FAX
(703)696-3647	(703) 696-3904
THE U.S. ARMY FIELD BAND 4214 FIELD BAND DRIVE FORT GEORGE G. MEADE, MD 20755-5330
PHONE	FAX
(301) 677-6231	(301) 677-6533
THE OLD GUARD FIFE & DRUM CORPS 3D US INFANTRY 204 LEE AVE- BLDG 231 FORT MYER, VA 22211-1199
PHONE	FAX
(703) 696-3353	(703) 696-1210
392ND ARMY BAND 1211 MEKONG RD BLDG 6055 FORT  LEE, VA 23801-1512
PHONE	FAX
(804) 734-4362	(804) 734-4368
399TH ARMY BAND 913 COLORADO AVE FORT LEONARD WOOD, MO 65473-5000
PHONE	FAX
(573) 596-0686	(573) 596-0687
56TH ARMY BAND PO BOX 339500, MS 77F FORT LEWIS, WA 98433-9500
PHONE	FAX
(253) 967-4304	(253) 967-4101

c.  Logistical support.  Since Army units receive funding from Congress for the purpose of performing their assigned wartime functions, certain limitations have been placed on what type of logistical support can be provided to federal and non-federal requestors.  Support requests that can be readily fulfilled by contract or other types of private/state/local sources should not be submitted to the Army for consideration.  Support requests should also be framed in terms of unit or “collective” require-ments versus individual requirements.  While an Army transportation company does include soldiers who can drive, only their parent unit headquarters is qualified to address supervisory matters that might arise when Army personnel are deployed in support of a commemorative event.

(1).  Logistical support is largely confined to the use of authorized personnel and equipment resources. Items such as portable sanitation facilities, oversize tentage, bleachers, road barriers, fill dirt, gravel, fuel, etc. cannot be purchased by the Army specifically for the purpose of providing that item to a federal or civilian agency for use during a commemorative event.

(2). Logistical support requests will usually require extensive lead time in regard to scheduling.  At a minimum, requests should be received no less than 12 – 18 months prior to the event.  Since many logistical support requests will be handled by locally based National Guard, organizers should also provide a courtesy or information copy of each support request to their State Adjutant General’s office.  See the NG Annex for additional information on how to contact local NG units.

(3).  As noted previously, requests for logistical support should be expressed in quantifiable and specific terms, e.g. 300 x 300 yard lot graded flat for bandstand and tentage area, medical aid station capable of treating 100 people simultaneously, transportation assets that can haul in a single trip logs weighing a total of 15 tons and that are 50 feet in length.  If this is not possible, then information on the estimated number of people who will attend, location of the event, and local government agencies participating in the event will be required at a minimum.

(4). NFE requestors must coordinate with local businessmen  (especially when asking the Army to provide support that might be perceived as taking business away from them) before making a request for logistical support.

(5).  The Army will always attempt to use personnel and equipment based near the site of the commemorative event.

(6).  Real world operational requirements will take priority over commemorative events and may preclude participation by Active Army resources with little or no notice.

d.  Education and Media Support.  Various types of education and media support can be provided by the U.S. Army Center of Military History and Office of the Chief of Public Affairs.  This support includes:

(1).  The U.S. Army Center of Military History has produced a booklet entitled “The U.S. Army and the Lewis and Clark Expedition”.  This booklet is available through the Government Printing Office website at http://bookstore.gpo.gov/ as of January 2003.

(2).  OCPA has been designated as the lead agency for responding to media queries regarding the overall Army effort and support to the Lewis and Clark Bicentennial Commemoration.  MACOM and installation PAOs will address commemoration support of events within their respective commands and communities.

(3).  Each MACOM and installation Public Affairs Office (PAO) has copies of a press packet detailing the military aspects of the Lewis and Clark Expedition that is available to the media and event organizers. The press packet can also be found online at www.dtic.mil/armylink/.

(4).  OCPA is authorized to fund military band participation at selected civilian events.  Additionally, local PAO’s can also serve as a point of contact for requesting military participation in a Lewis and Clark Bicentennial Commemoration Event.  Additional information on National Guard and Reserve PAO’s is located in their respective annexes.  A list of Active Army Public Affairs offices located in the Trail States can be found below:

Fort Myer Public Affairs Office Bldg. 59 Fort Myer, VA 22211-5050

Voice:  696-3251 Fax: 696-2678 DSN: 226 DSN FAX: 226-2678 Commercial Area Code: (703)

US Army Training & Doctrine Command (TRADOC) Bldg 27 Ingalls Rd Fort Monroe, VA 23651-5442

Voice:  788-3265/3333 Fax: 788-3358/2404 DSN: 680 DSN FAX: 680-3358 AC: (757)

US Army Recruiting Battalion—Baltimore Bldg 4550, Room 245 Fort George G. Meade, MD 20755

Voice:  677-7034/7031  Fax: 677-7095 DSN: 622 AC: (301)

US Army Recruiting Battalion—Beckley 21 Mallard Court Beckley, WV  25801-3615

Voice:  252-0422  Fax: 255-1466 AC: (304)

US Army Recruiting Battalion—Pittsburgh William Moorhead Federal Building 1000 Liberty Ave., Room 1404 Pittsburgh, PA 15222-4197

Voice:  395-5879/5876 Fax: 642-2847 AC: (412)

US Army War College 122 Forbes Avenue Carlisle Barracks, PA 17013-5050

Voice:  245-4101/4389 Fax: 245-4224 DSN: 242 DSN FAX: 242-4224 AC: (717)

US Army Recruiting Battalion—Indianapolis 9152 Kent Avenue ATTN: A&PA Indianapolis, IN 46216

Voice:  549-0338/1738 Fax: 549-0810 AC: (317)

US Army Recruiting Battalion—Minneapolis BHW Federal Bldg Suite 3700 One Federal Drive Fort Snelling, MN  55111-4007

Voice:  725-3121/3122 Fax: 725-3126 AC: (612)

US Army Recruiting Battalion—Des Moines Federal Bldg, Room 557 210 Walnut Street Des Moines, IA  50309-2108

Voice:  280-7401 AC: (515)

US Army Engineer Center Fort Leonard Wood, MO 65473-5000

Voice:  563-8067/4013 Fax: 563-4012 DSN: 676 AC: (573)

US Army Recruiting Battalion—Kansas City 10300 NW Prairie View Rd Kansas City, MO 64153-1350

Voice:  891-8729/8721 Fax: 880-9629 AC: (816)

US Army Recruiting Battalion—St. Louis Robert Young Bldg. 1222 Spruce Street, 10th Floor St. Louis, MO 63102-2815

Voice:  331-4145/4131 Fax: 331-4046 DSN: 555 AC: (314)

24th Infantry Division (Mechanized) & Fort Riley ATTN: AFZN-PO Fort Riley, KS 66442-5016

Voice: 239-3032/2253 Fax: 239-2592 DSN: 856 DSN FAX: 856-2592 AC: (785)

US Army Recruiting Battalion—Portland 6130 N.E. 78th Court Portland, OR 97218-2853

Voice:  256-1433/1436 Fax: 256-2572 AC: (503)

Headquarters, I Corps & Fort Lewis Box 339500 MS 14 Fort Lewis, WA 98433-9500

Voice:  967-0158/0152 Fax: 967-0612 DSN: 357 DSN FAX: 357-0613 AC: (253)

e.  Request Process.  Unless otherwise noted, support requests should be made in writing to the below listed address.  Always include a return phone number and the name of a person at the requesting agency who can be contacted.

U.S. Army Center of Military History
ATTN: Lewis and Clark Commemorative Office
103 Third Avenue, Building 35
Fort Lesley J. McNair, DC  20319-5058

(1).  Each request should include, at a minimum, a basic concept of what tasks you want Army resources to perform, e.g. if the Color Guard is requested, it would be best to explain what ceremonies they would participate in, etc.

(2).  The requestor should state whether or not they will provide funding or other types of assistance to defray the costs incurred by the Army.

(3).  Any information on preliminary coordination made with NG or State and Congressional Legislators should be included.

f.  Tasking Process.  The LCCO of the U.S. Army Center of Military History is the central point of contact for requesting Army support to the Lewis and Clark Bicentennial Commemoration.  Both federal and non-federal agencies can request support; however, priority of support will normally be given to the latter.

(1).  Requests for support will be routed by the U.S. Army Center of Military History through the Director of the Army Staff (DAS).  The DAS is the approval authority for support taskings.  If a valid tasking cannot be satisfied by resources available to the Head-quarters, Department of the Army, the Assistant Chief of Staff for Operations (G-3) will determine which MACOM will carry out those taskings.

(2).  Once a support request is received, it will initially be evaluated by the LCCO to provide a recommendation on whether or not the request can be fulfilled and which component (active or reserve) is best suited to fulfill the request. 

(3).  Acknowledgement of a support request will be made by the LCCO within 30 days of receiving the request.  Determination regarding the feasibility of providing the requested support will be made within 60 days of receipt of the request.  The LCCO will forward the results of that determination to the requestor within 30 days of the request being approved or denied. 

(4).  All tasking messages should be coordinated with the LCCO. 

g.  Coordinating Instructions.

(1).  Security.  A combination of visiting dignitaries and large numbers of people may result in a Lewis and Clark Bicentennial Commemorative Event being designated as a National Special Security Event (NSSE).  Factors that impact on an event being designated as a NSSE include:

• Whether or not adequate state and local agencies possess adequate resources to provide security
• if the event spans multiple jurisdictions requiring extensive coordination for security and response planning
• if there is any advantage to be gained by not designating a specific event as an NSSE. 

If an event is designated as an NSSE, then DoD security assets would be available.  The DoD, however, would remain as a supporting agency in the NSSE Working Group (which primarily consists of the Federal Bureau of Investigation, U.S. Secret Service, Federal Emergency Management Agency, Department of Justice and Department of the Treasury).

(2).  Allow a minimum of 12-18 months’ notice for logistics requests, 3 months’ notice minimum for aerial support, and 3–6 months’ notice for ceremonial requests.  In brief, the more advance the notice, it is more likely that the request will be acted upon if resources are available.

(3).  Federal agencies must conduct a legal review prior to forwarding a logistics support request to the U.S. Army.  Civilian agencies do not have to review a request before sending it to the U.S. Army.  All support requests received by the U.S. Army Center of Military History must be reviewed for legal sufficiency before any action can be taken. 

(4).  In accordance with Paragraph 1-5, Army Regulation 130-5  “Organizational and Functions of the National Guard Bureau”, coordination with the State Adjutant General’s must be routed through the National Guard Bureau which serves as “the channel of communication between the Departments of the Army and Air Force and several states on all matters pertaining to the NG”.

(5) Annexes to this plan will be developed by the Corps of Engineers, ARNG, and Army Reserve.

JAMES J. LOVELACE Lieutenant General, U.S. Army Director of the Army Staff

Appendix 1 – DD Form 2535 Request for Military Air Support

Appendix 2 – DD Form 2536 Request for Armed Forces Participation in Public Events (Non-Aviation)

ANNEXES:

A. U.S. Army Corps of Engineers Lewis and Clark Commemoration Support Plan
B. National Guard Bureau Lewis and Clark Commemoration Support Plan
C. Army Reserve Lewis and Clark Commemoration Support Plan